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How can i improve my communication skills , what are the tools available

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 In any language, there are three extremely important points to remember when you’re communicating with someone.

1. Say what you mean. It can be difficult to express (say) some ideas clearly, but if you’re trying to prevent miscommunication, it’s important to say exactly what you mean. Be clear and to the point.

2. Ask questions. Communication is two-way, which means you can’t be the one doing all the talking. To make sure your listener is engaged (interested in what you have to say) and understanding you, ask questions. See #5 below for good types of questions to ask.

3. Listen. We mean really listen. Hear what your speaking partner has to say, and try to understand what they mean.

You can do the following to improve your skills-

Get your point acros:

When we're trying to get a point across to someone else we often think long and hard about what we want to say. That is the wrong way to go about it. Instead of focusing on what you want to say to get your point across, you should focus on what you want the other person to hear.

 

learn to speak in public:

Some people are reluctant to speak in public or before a group. Managers can't be. You will hinder your career if you are unable to speak confidently in front of a group. Like so many other things, public speaking gets easier with practice. You just go out and do it and each time it gets easier.

Give Positive Feedback:

Don't ever underestimate the power of positive feedback. We are quick to point out to someone when they make a mistake. Sometimes we forget to acknowledge them when they do something right. Giving positive feedback can be a powerful tool for employee motivation.

Give Negative Feedback Properly

You always want to try positive feedback first, but there are times that isn't appropriate or effective. When you do need to give negative feedback10, there are ways to do it that produce the desired results without creating barriers.

Diya Sengupta
Safejob Community Manager

Here are the 9 Tips for Improving Your Communication Skills:

  1. Make communication a priority. Take classes, read books, magazine articles or learn from successful communicators around you. Seek a mentor or coach.
  2. Simplify and stay on message. Use simple, straightforward language. If your audience do not understand what you are trying to say, there is no point saying it at all!
  3. Engage your listeners or readers. Draw your listeners and readers into the conversation. Ask questions and invite opinions. Solicit their feedback.
  4. Take time to respond. After you’ve listened (and understood) take time to “draft” in your head what you want to say.
  5. Make sure you are understood. Don’t blame the other person for not understanding. Instead, look for ways to clarify or rephrase what you are trying to say so it can be understood.
  6. Develop your listening skills, too. The best communicators are almost always the best listeners. Listen without judgment and don’t be distracted by thinking about what you want to say next. Then, respond, not react.
  7. Body language is important. Studies show that 65% of all communication is non-verbal. Watch for visual signs that your listener understands, agrees or disagrees with your message. And be aware that your body is sending signals, too.
  8. Maintain eye contact. Whether speaking to a crowd or one-on-one, maintaining eye contact builds credibility and demonstrates you care about your listeners.
  9. Respect your audience. Recognize your message is not just about you or what you want. You should sincerely care about the needs and the unique perspectives of those to whom you are communicating. One of the best ways to show your respect is simply by paying attention to what they say.
    Credit: Executive Coaching articles by Joel Garfinkle

Hope these tips are helpful. Do let me know if you have more doubts about this. I would like to add that practice makes perfect. So keep practicing and I am sure that your skills would improve drastically.

Jahnvi Singh Parihar
Communication Skills, Educational Technology & Operations Expert

Communication skills are not improved over night but you need to practice them daily and as often as possible. When you go out and interact with people around,then you come to know about where the problem exactly lies. You need to get over your shyness and introvert nature to be able to communicate well and without hesitation. In order to improve communication skills, following points should be kept in mind.

  1.  Knowledge
  2. Confidence
  3. English skills
  4. Awareness

In order to communicate well, knowledge is the most crucial aspect. Without having knowledge you cannot speak on any topic and then to speak and converse confidence is necessary. And when conversing you need to master speaking skills, as English is the most spoken language we need to have proper English skills. And during communication you need to stay alert and aware. That is all you need to inculcate in yourselves for having proper communication skills.