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Asked a question 10 months ago

Can someone share tips for time management?

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Chirag Agrawal
Logistics and Data Analytics Expert

Time management is one of the essential aspect for a professional or a student to focus on. Let us have some simple tips to follow in order to manage your time.

  1. Make a list of all the tasks of one day. 
  2. That list should include all the tasks which a professional or student have to accomplish in a day. 
  3. Then one has to set priorities among the listed tasks. 
  4. And then accordingly make the time slots for every task according to its position on the priority list. 

 

Jahnvi Singh Parihar
Communication Skills, Educational Technology & Operations Expert

Time management has always been a challenging task for many across the globe as we all often find these 24 hours just not enough. And for obvious, it is a challenge for us because we don't know how to utilize the available hours wisely. Proper utilization of time depends on how we do our daily planning and organize our daily tasks according to priority. Few tips that might help you in your life are as follows:-

  1. PLAN IT UP-  The first thing you should do in the morning is as soon as you wake up, write down all your daily works and duties that needs to be done at the end of the day, & write down how much time you allot to each activity.
  2. DO NOT PROCRASTINATE- To be honest, procrastination kills away all your productivity and makes you lag behind time. And when you lag behind, a sense of panic and tension creeps in making you worry about the fact that whether we will be able to end our work on time or not!
  3. PRIORITIZE & ORGANIZE- Set priority of all the works in an organized way & stick to that order so that you complete all the important work in time and do not regret later.
  4. SET ASIDE THE JUNK- Put away all the useless works and distractions so that you focus on your work & do not waste your time over them.
  5. RELAX & TAKE GAP-  Fix some time for yourself so that you have enough time to relax and invest on yourself, because afterall we are no machines & cannot go on working endlessly throughout the whole day. So manage to get yourself some ME- TIME!! 

SO, THAT'S HOW YOU CAN GET YOURSELF ON TRACK & TRY FINISHING YOUR WORK ON TIME.

Here are few tips on time management:

1. Set goals correctly

Set goals that are achievable and measurable. Use the SMART method when setting goals. In essence, make sure the goals you set are Specific, Measurable, Attainable, Relevant, and Timely.

2. Prioritize wisely

Prioritize tasks based on importance and urgency. For example, look at your daily tasks and determine which are:

  • Important and urgent: Do these tasks right away.
  • Important but not urgent: Decide when to do these tasks.
  • Urgent but not important: Delegate these tasks if possible.
  • Not urgent and not important: Set these aside to do later.

3. Set a time limit to complete a task

Setting time constraints for completing tasks helps you be more focused and efficient. Making the small extra effort to decide on how much time you need to allot for each task can also help you recognize potential problems before they arise. That way you can make plans for dealing with them. 

4. Take a break between tasks

When doing a lot of tasks without a break, it is harder to stay focused and motivated. Allow some downtime between tasks to clear your head and refresh yourself. Consider grabbing a brief nap, going for a short walk, or meditating.

5. Organize yourself

Utilize your calendar for more long-term time management. Write down the deadlines for projects, or for tasks that are part of completing the overall project. Think about which days might be best to dedicate to specific tasks. 

6. Remove non-essential tasks/activities

It is important to remove excess activities or tasks. Determine what is significant and what deserves your time. Removing non-essential tasks/activities frees up more of your time to be spent on genuinely important things.

 

7. Plan ahead

Make sure you start every day with a clear idea of what you need to do – what needs to get done THAT DAY. Consider making it a habit to, at the end of each workday, go ahead and write out your “to-do” list for the next workday. That way you can hit the ground running the next morning.

Make a bucket list i.e. the list of everything you want to do the following day . Whenever you ffeel lazy just check the list and buckup yourself and think you have a lot of work to do . This will help you do your work and finish them in time . 

  • Better task management
  • Higher productivity
  • No stress levels
  • Better work-life balan
Varaang Ghai
Spectator| Chivalrous | Pragmatic | Noble | Jovial

Having effective utilization of work is most important for any professional. 

Hence, to manage Time is an art everyone should learn. Sharing few simple times to have an effective Time Management. 

  • First of all create a To-Do List 
  • Divide Time to each task and ensure you finish each task on time allocated. 
  • Avoid having any kind of distraction while completing any task ( Mobile Phone, Social Media etc)
  • Basis on the list prepared , prioritize your which is important to less important
  • Ensure you dedicatedly work for 25 mins and take a small 5 mins break in between to keep yourself hydrated.

Follow these simple tips to ensure you have a great Time Management Skills.

All the best!

 

Manonita Rathore
Gig economy and behaviour &soft skills Expert

Applying these 10 tips is a good start to  manage time :~ 

1. Have a Time Check ~

Know exactly how you spend your time. In an office setting, you should know the tasks that are stealing your time. Then you can do something about it. For example, you may be spending an hour on email instead of completing important projects. Knowing exactly where your time is going can help you make decisions about delegating tasks or buying software to speed up some lower-level processes.

2. Set a Time Limit~

Setting a time limit for a task can be fun. In fact, it can be like a game. Some companies actually divide employees into groups, and the group that finishes a project or task first gets a reward. You can apply this principle to any task. Set a definite time limit, such as an hour or two. Then try to finish the task within the allotted time, and feel the excitement as you do it.

3. Use Software Tools for Time Management~

Technology is more sophisticated at managing time. Various apps even help track employees' time so that you can monitor their check-ins and check-outs. The internet offers a variety of apps and tools, and some are useful for business management, especially for monitoring and assessing daily processes. For many apps, the advanced functions of the paid versions can also give you added control and better user experience.

4. Have a To-Do List~

Having a list is always a time saver. If you have a list, you'll never have to wonder what's on the daily agenda or what to do next. Indeed, a list keeps you focused and motivated, focused on feeling that sweet satisfaction every time you tick off a task from your list. Lists also let you see – and monitor – your progress. Even if you're surrounded by distractions, your list will keep you on the right track.

5. Plan Ahead~

Planning ahead is a critical part of time management. Ideally, you should plan ahead for the week or at least the day before. When you know exactly what needs to get done for the day or week, you'll stay organised and focused. You can break tasks across days to see, in advance, how much time is needed to complete a project. Even spending just a few minutes planning ahead can transform how you work.

6. Start with Your Most Important Tasks~

Do your most important tasks in the morning. All those stressful tasks, the big bulk of your work, the hardest tasks – do them in the morning. The reason is simple. You have the most energy in the morning, so you will be able to tackle the tasks efficiently and competently. Plus, the feeling of accomplishment at getting the most important stuff done first will make the rest of the day that much better.

7. Delegate and Outsource~

You can't do everything by yourself, so cut yourself some slack and delegate. Maybe it's time for you to train someone to do some simple processes in your work or office. That frees you up to focus on the bigger projects or the more complicated tasks. You can even outsource the work to an experienced freelancer and save money.

8. Focus on One Task at a Time~

If you have chosen to do a task, see it through to the end – finish it. Avoid doing half work, which means abandoning your current task and doing something else entirely. One example of half-work is writing a report then suddenly checking your email for no reason and writing replies. That's not only bad time management but also bad for your concentration. You'll lose your momentum. Focus on the task at hand, and avoid these pitfalls.

9. Make Some Changes in Your Schedule~

If you feel more energised at certain times of the day, change your schedule to embrace that. Make the most of your time. Some people are more energised in the morning, while some are night owls. When you choose the best time schedule for you, you'll enjoy the benefits of being able to do more.

10. Avoid Perfection~

Don't let the perfect be the enemy of the good, as they say. Avoid overanalysing everything you do. That doesn't mean be careless, however. Do your best – always. But perfection can drag you down, so don't think about it. Once you've finished a task and given it your best, you have to move on.

 

 

A 5-step time management program for more productive days

Due to the sheer number of ways you can increase and optimize your time management, we’ve broken this guide up into a 5-step program. Start from the beginning or feel free to jump to the section where you need the most help.

Step 1: Understand where your time is going

Step 2: Set smart goals and prioritize time for meaningful work

Step 3: Build an efficient daily schedule

Step 4: Optimize your work environment

Step 5: Protect your time (and your focus) from distraction